Registering with DIWASS is the first step to being able to electronically manage cross-border waste shipments within the new European framework. Since this system became operational, affected companies can no longer rely solely on paper-based procedures or previous channels for certain formalities, but must operate through the European digital platform.
DIWASS, an acronym for Digital Waste Shipment System, is the system created for presenting and exchanging information and documentation related to international waste shipments. In practice, this particularly affects companies that export waste, managers, hauliers, producers, consignees and operators involved in cross-border waste movements.
At NEOZIC, we help companies that need to register with DIWASS and are unsure how to start the process, what documentation to prepare, or which competent authority should validate their economic operator.
DIWASS, or the Department of Information and Communications Technology's (DICT) Workforce and Skills Development Programme, is a government initiative aimed at enhancing the digital literacy and skills of the Filipino workforce. It became mandatory for certain government employees and publicly funded educational institutions to ensure a more digitally competent workforce capable of adapting to the evolving technological landscape and contributing to the country's digital transformation.
DIWASS is part of the new European Regulation on waste shipments, which aims to digitise procedures, improve traceability and strengthen control over cross-border movements.
The main change is clear: certain procedures that could previously be handled through traditional channels will now be carried out electronically. This implies that the company must be correctly registered, with its economic operator validated and its locations registered where applicable.
In Spain, MITECO collects the Official information on the DIWASS system and the criteria for the use of international waste shipments.
Basic steps to register with DIWASS
Signing up for DIWASS isn't just about creating a user account. For a company to operate correctly, it must complete several steps:
- Create or access with an EU Login account.
- Log in to the DIWASS platform.
- Create the economic operator that the company represents.
- Correctly enter the registered office details.
- Request operator approval from the competent authority.
- Provide documentation proving representation.
- Awaiting official validation.
- Create the necessary sites, if applicable.
- Start managing transfer documents from the platform.
Although it may seem like a straightforward process, the critical point usually lies in correctly identifying the economic operator, selecting the competent authority and verifying the representative’s authorisation. An error at this stage can prevent registration or delay the company’s logistics operations.
What documentation might a company need
The documentation will depend on the type of operator, the country involved, and the specific transfer. A company based in Spain is not the same as a company from a third country that needs to be involved in DIWASS for operations with the European Union.
In general, it may be necessary to accredit:
| Aspect | What should be checked |
| Representation | That the person requesting registration can act on behalf of the company |
| Operator details | Company name, registered office, country, tax identification and activity |
| Locations | Production, treatment, reception or management centres |
| Type of waste | If it concerns hazardous waste, plastics, textiles or other affected streams |
| Competent authority | Autonomous community, MITECO, or corresponding body as appropriate |
This point is particularly important for non-EU companies involved in inbound movements with the European Union. For example, a company based in Turkey might need to be correctly registered with DIWASS if it is involved in exports or movements of waste subject to the system.
Frequent errors when registering with DIWASS
The most common mistake is to think that simply creating an access account is enough. In reality, the company must be correctly linked to the economic operator and validated by the competent authority.
Problems also tend to arise such as:
- selecting the wrong role within the platform;
- enter incomplete company data;
- fail to properly credit the representation;
- do not create the necessary placements;
- not knowing whether the transfer requires Annex IA, Annex IB or Annex VII;
- to wait until the last moment and find the process blocked.
For companies exporting plastic waste, hazardous waste, or certain streams such as garments and textiles, these errors can have significant consequences for deadlines, costs, and regulatory compliance.
NEOZIC helps you register with DIWASS
If your company needs to operate in DIWASS, it is highly recommended to first check if the registration is correctly planned. At NEOZIC we can support you in the registration process, help you identify the economic operator, prepare the necessary information and resolve any doubts about the platform.
How Environmental consultancy, NEOZIC works with companies that need to adapt their procedures to current environmental obligations, particularly concerning waste, exports, and regulatory compliance.
Furthermore, as a company specialising in Waste management, We can help you understand if your activity is affected by DIWASS, what steps you need to take, and how to avoid administrative errors that could affect your operations.
When is it advisable to ask for help
It is advisable to request help if your company exports waste, works with plastic waste, manages garments or textiles, acts as a carrier or recipient, or needs to validate an economic operator in DIWASS and does not know how to do it.
The practical recommendation is not to wait until you have a pending transfer. The first thing an affected company should do is to register correctly with DIWASS and check if its processes are prepared to handle the required documentation electronically.
At NEOZIC, we can help you take that first step with confidence and prepare your company to operate within the new European digital waste transport system.
